Skills Gate E-Learning Integrity Policy

At Skills Gate, we are committed to providing a transparent and fair online learning environment. Academic integrity is a core value that ensures trust, credibility, and the quality of all training outcomes.

1. Definition of Academic Integrity

Academic integrity refers to the ethical and professional behavior expected from all participants in the training process. It requires honesty, authenticity of work, and fairness, ensuring that no learner gains an unfair advantage over others.

2. Forms of Academic Misconduct

Academic misconduct includes, but is not limited to, the following:

Cheating:

Using unauthorized resources, assistance, or tools during assessments or activities.

Identity Fraud (Impersonation):

Allowing another person to attend sessions, complete assignments, or take exams on behalf of a learner.

Unauthorized Collaboration:

Sharing answers or working jointly on tasks intended to be completed individually.

Forgery or Manipulation:

Altering or falsifying documents, grades, or training records.

Plagiarism:

Using someone else’s work, ideas, or content without proper acknowledgment.

Account Misuse:

Sharing login credentials or allowing others to access one’s account.

3. Procedures and Consequences for Violations

Skills Gate reserves the right to apply the following actions when academic integrity violations occur:

• Warning the learner and documenting the violation.
• Invalidating the activity or assessment and assigning a zero grade.
• Requiring a monitored retake of the assessment if identity concerns arise.
• Temporary account suspension for repeated or serious cases.
• Dismissal from the training program or revoking the certificate in cases of major misconduct.
• Reporting to the supervising authority (TVTC) in severe or repeated violations.
• Skills Gate may take additional actions in accordance with national e-learning regulations.

2:Document: Mechanism for Preventing Identity Fraud & Cheating in E-Learning for submission as an attachment

This can be exported as a PDF when you’re ready.

Skills Gate Mechanism for Preventing Identity Fraud and Cheating in E-Learning Programs

Skills Gate is committed to maintaining high standards of integrity by preventing identity fraud and cheating in all online programs that exceed one month in duration. The following mechanisms are applied to ensure authenticity and fairness.

1. Learner Identity Verification

Skills Gate implements several steps to verify the identity of all learners:

1. Verification at Registration

Matching the learner’s name and national ID/Iqama number with registration or payment information.

Uploading an ID copy during account creation (if required).

1. Login Verification

Sending a one-time password (OTP) to the learner’s mobile or email for secure authentication.

Blocking simultaneous logins from multiple devices or suspicious locations.

1. Verification During Live Online Sessions

Learners must join sessions using their real name as registered.

Camera activation at the beginning of each class or upon trainer request.

1. Verification Before Assessments

Requiring a live selfie/photo match before starting the exam.

Trainer or system monitoring through video proctoring when applicable.

2. Mechanisms to Prevent Cheating & Verify Learners’ Work

* Individual accounts for each learner with strict restrictions on password sharing.

* Timed assessments and controlled activity windows to limit external collaboration.

*Use of plagiarism detection tools to ensure originality of assignments and written work.

* Short periodic quizzes to confirm consistency in learner performance.

* Audio/video submission tasks to ensure the learner performs language-based * activities personally.

* Monitoring exam logs for unusual behavior or suspicious patterns.

* Final assessments conducted under live supervision with required camera access.

3 : Handling Suspected Violations

If identity fraud or cheating is suspected, Skills Gate will:

Notify the learner officially.

Require a monitored reassessment.

Upon confirmation:

Cancel the assessment results.

Record an integrity violation.

Apply actions as per the Integrity Policy (account suspension, dismissal, certificate cancellation, and/or reporting to TVTC).

4 : Scope of Application

This mechanism applies to all Skills Gate online programs.

Any synchronous or asynchronous training exceeding one month

Skills Gate E-Learning Attendance Policy

Skills Gate applies a clear attendance policy to ensure that electronic attendance is considered equivalent to traditional attendance. This policy aims to maintain training quality and comply with regulatory requirements.

1. Electronic Attendance Equivalency

Attendance through virtual classrooms and the Learning Management System (LMS) is fully equivalent to traditional attendance.

Attendance is recorded through:

Participation in live virtual sessions (synchronous learning).

Engagement with self-paced content (asynchronous learning).

Completion of required activities and assignments.

2. Minimum Attendance Requirement

Learners must attend at least 75% of the total program hours to successfully complete the program.

For fully asynchronous online programs:

A minimum of 25% of total program hours must be delivered via live virtual classrooms.

For blended training programs:

At least 25% of the total program hours must be counted as attendance (virtual or face-to-face).

These requirements apply to all programs exceeding one month in duration.

3. Attendance Monitoring (Synchronous & Asynchronous)

Skills Gate monitors attendance through:

Automated attendance reports from virtual classrooms.

LMS login and activity tracking.

Completion tracking of asynchronous learning activities.

Periodic performance and attendance reviews.

4. Actions for Non-Compliance

If a learner fails to meet the minimum attendance requirement, Skills Gate may apply the following actions:

Official warning issued via email or LMS notification.

Temporary restriction from final assessments until attendance is resolved.

Withholding program completion certificates.

 Identity Verification Mechanism on the Skills Gate LMS

Skills Gate ensures secure and reliable access to its Learning Management System (LMS) by implementing a robust identity verification mechanism at every login. This system protects user accounts, prevents impersonation, and supports the integrity of the online training environment in compliance with regulatory requirements.

   Identity Verification at Login

Skills Gate applies a multi-layer identity verification process, including:

1. Username and Password

Each learner and trainer is provided with a unique account.

Sharing login credentials is strictly prohibited.

1. Two-Factor Authentication (2FA)

At every login or when accessing the platform from a new device, a One-Time Password (OTP) is sent to:

The registered email address, or

Access is granted only after successful OTP verification.

1. National ID / Iqama Linking (When Applicable)

User accounts are linked to the learner’s or trainer’s National ID or Iqama number provided during registration.

Identity data is matched with system records for verification.

2. Evidence of Identity Verification (Shawāhid)

The following evidence is provided to demonstrate identity verification:

Screenshots of the LMS login interface

Screenshots of the OTP verification screen

Sample email/SMS notification containing OTP

LMS security and authentication settings

3. Additional Security Measures

Login activity and device tracking

Alerts for suspicious login behavior

Temporary account suspension in case of suspected unauthorized access

Scope of Application

This identity verification mechanism applies to all users of the Skills Gate LMS.

Skills Gate E-Learning Communication Policy

Skills Gate is committed to providing a safe, respectful, and professional e-learning environment that promotes positive and constructive communication among all stakeholders, including trainers, learners, and peers.

1. Approved Communication Tools & Channels

Skills Gate provides the following official communication tools within the e-learning environment:

Live Virtual Classrooms

Real-time interaction between trainers and learners via audio, video, and chat.

Discussion Forums

Structured academic discussions related to training content.

Official Email Communication

Communication between trainers, learners, and administration for academic and organizational purposes.

Internal LMS Messaging System

Secure academic and administrative messaging.

Approved Communication Channels (if applicable)

Official learning groups monitored by Skills Gate.

2. Communication Etiquette & Guidelines

All users are required to adhere to the following communication standards:

Mutual respect among all participants.

Use of professional, polite, and appropriate language.

No offensive, abusive, or threatening behavior.

Discussions must remain relevant to the training content.

Political, religious, or ideological discussions are strictly prohibited.

No sharing of personal or confidential information without consent.

Compliance with trainer and platform instructions.

3. Actions for Communication Violations

In the event of any violation of communication guidelines, Skills Gate may take the following actions:

Verbal or written warning.

Removal of inappropriate content.

Temporary suspension of communication privileges.

Temporary account suspension for repeated violations.

Dismissal from the training program in serious cases.

Reporting to relevant authorities if required by law.